Minutes of the Board Meeting

The minutes of the board meetings are an important aspect of good governance because they ensure that every discussion and decision is recorded. The responsibility of recording minutes at a meeting typically falls to the secretary of the board or someone designated for the job.

The person who is taking minutes of meetings must be able to listen and accurately capture the entire meeting, even when some directors are discussing an issue or arguing. The minutes could also be scrutinized in court should the company be sued and therefore must be as objective and neutral in the event of a lawsuit.

Identify the time, date, and location of the meeting. This information will help you record your minutes following the meeting, and it makes it easier for the reader to find the relevant information. It is important to note whether the meeting was regular, a special one, an emergency or executive session.

List all attendees of the meeting. This includes the presiding officers as well as board members and non-voting attendees like guests, staff, or other attendees. Having an accurate list of those in attendance is important particularly for recording meetings held remotely.

Include a brief summary of each item on the agenda. This can be accomplished with a few words of summary that summarizes the most important discussions and also minutes of the board meeting any important decisions taken. It is important not to include too excessive detail However. The details of minute documents can be overwhelming to the readers and make it difficult for readers to comprehend the overall direction of the business.